(Member/Board) Meet WVN #1 - Thu., 9/28
held at Jens (jv) in Newberg
My notes – by Perry (ps), PLS revue. I probably missed stuff, which is why we update and approve as first order of biz of next meet.
Meeting Called to order, in attendance:
(jg), (dk), (jv), (jh), (ps), (as), (mm)
see below for legend.
1. Status report.
2. Bylaws; especially define Membership and Board.
3. Web site; domain name and any design elements of import to anyone in the group.
4. Flyers; to announce and promote, to let other potential members know we exist.
5. Next Meet(s).
Details and Discussion Notes.
1. Status report.
Mail copy of confirmation of non-profit status and bylaws to national so they can list us. (jg) Also, (jg) will lead project of establishing a Bank Account.
contact info - maintained (checked) by (dk). Thanx DanK!
Willamette Valley NORML
P.O. Box 10957
Eugene, OR 97440-2957
2. Bylaws; we especially want to define Membership and Board for next wave.
Bylaws adopted in whole, see:
Items of Interest,
-1. It was decided to not have age requirements in order to involved youth as activists. This means - as a policy - no smoking at meetings they attend. No fees or specific actions where defined for membership requirements at this time.
-2. Current Board, comprised of Foundation members are "interim" for a year or elections called for by membership. Full voting board status and exparte (advisory, non-voting) positions were noted.
In addition, categories were discussed - "admin" (administrative, which are generally elective, listed in ByLaws) and "ops" which are operational, on-going positions (and s/be listed in separate document, for the purposes of guidelines, ie- Principles of Operation).
a. Director. Expected to be first contact, spokesperson, facilitate meets and direct contacts to appropriate departments. (dk)
b. Treasurer. Expected to file quarterly financial reports with state to maintain non-profit status. Also additional duties such as bank acct and checks as necessary. (jg)
c. Secretary. Expected to take meeting minutes and publish in accordance with requirements to maintain non-profit status. Also record and distribute other notes and information, such as member contact info - both public and private - as necessary. (ps)
d. Webster. To set up and maintain web site and related functions and features. (ps)
3. Web site;
domain name selected:
We will Order web space placed thru DPC/MAPinc. Project lead is (ps).
We need to use a credit card number and get the domain name thru GoDaddy or similar service. Again, if anyone has strong feelings about what service we use here, speak up or forever hold yer piece.
Also, If there are any design elements that anyone in the group feels strongly about, now is the time.
Will include request for Bulletin Board/Forums as well as placed order for eMail-list, primarily a private list for Board/Members to be followed by a public e-list for Members and Associates.
4. Flyers; to announce and promote.
It was suggested to get Flyer up and posted announcing the groups existence ASAP. See example at:
Also time to get all the logo ideas in and voted on. See:
5. Next Meet(s).
Board; Someplace in Eugene, Thu., Oct. 12th, 7pm-ish (dk)
back to (jv) in Newberg, Thu., Oct. 26th, 7pm-ish.
We'll get a Calendar section on the website shortly.
0. Approve meeting #1 (060928) minutes.
1. Status reports (dk, jg, ps).
-1. Listing by Natl.
-2. Flyer text.
-3. Web status.
+ plus any other relevent Admin or Ops discussion.
2. Action; Legislative (jv)
-1. HR2087 - States Rights to Medical Marijuana
-2. HR? - Truth in Trials Act
+ plus any other legislation (Fed, St, Cnty, City)
(jg) - Jim G.
(dk) - Dan K.
(jv) – Jenny V.
(tn) - Terry N.
(ps) - Perry S.
(jh) - "Cloud"
(as) – Alfie
(mm) - Mike M.
(lb) - Lee Berger
(aj) - Anthony J.
(ae) - Allan E.